Healthcare

Business Central for Healthcare

ERP for healthcare and pharma: materials, procurement and compliance in one place. See traceability in Business Central.

Healthcare companies face specific processes that an out-of-the-box system covers poorly. We implement Business Central so it fits your reality — not the other way around.

Industry challenges

Strict batch traceability requirements
Expiry-date control of stock
Complex procurement procedures
Fragmented accounting across units

How it works in your industry

In healthcare and pharma, accounting is built around the batch: every unit traces from vendor to write-off, expiry is system-controlled, and expired lots block automatically. This is standard functionality, not an add-on.

Procurement follows protocol: requisitions with multi-level approval, vendor price history and automatic replenishment at minimum levels — critical for items where a stockout is unacceptable.

How the batch and traceability chain works

Stage	What the system records	What it gives you
Procurement	Framework agreements, approved suppliers, contract prices	Buying stays inside agreed terms
Goods in	Batch number and expiry date captured on receipt	Traceability starts at the door, not in a paper file
Storage	Balances by location, batch and expiry	Short-dated stock is visible before it is written off
Internal issue	Consumption booked to department or cost centre	Departmental cost stops being an allocation guess
Traceability	Full chain from supplier batch to point of use	A recall query is answered in minutes
Stocktake	Cycle counting with variance analysis	Discrepancies are investigated while the trail is warm

The three problems that come up most

Expiry write-offs

Item tracking with expiry dates and FEFO picking means the shortest-dated batch is issued first, and an expiry report gives warning while the stock can still be used or redistributed. Most of the loss here is preventable and simply invisible.

Traceability under time pressure

When a supplier issues a recall, the question is which batches were received, where they went and what remains. With lot tracking in place that is a report. Without it, it is several people and a long afternoon.

Departmental cost that nobody can defend

Consumption posted with a department dimension turns a top-down allocation into a recorded fact. Budget conversations change character once the numbers are traceable to actual issues.

Decisions to make before you start

Lot or serial tracking — and for which item categories. Applying it to everything creates work that quickly gets bypassed.
Expiry policy: warning thresholds, who acts on them, and what happens to short-dated stock.
Which clinical or laboratory systems need an interface, and in which direction data flows.
Department and cost centre structure through dimensions.
What your regulator expects to see in the audit trail, confirmed before configuration rather than after.

Key BC capabilities

Batch & serial tracking

Expiry-date control

Procurement management

Audit & traceability

Discuss your project

Frequently asked questions

Are batch tracking and expiry dates supported?

Yes. Business Central tracks lots and serials with expiry-date control and blocking of expired stock.

Is there traceability for audit?

Yes, the system keeps a full trail of batch movement from vendor to write-off, simplifying audits and recalls.

How is procurement organised?

Through requisitions with multi-level approval, vendor scoring and automatic replenishment at minimum stock levels.

How quickly can we trace every movement of a specific lot?

In seconds: the system keeps the full chain from receipt to write-off, so a recall does not require digging through paper records.

Can we keep separate records per department?

Yes. Departments are set up either as separate locations or as an analytical dimension — the choice depends on whether you need separate stock balances or only separate costs.